RE: upcoming event

Hi Jean...Below should be all the answers!!

-Set up should be a large conference table with 12 chairs

-Dry Erase Board with markers and erasers

-No Audio Visual needed

-Room will be used from 9am-6:30/7pm each day (ACCEPT FOR MON. FEB. 15, our party will not arrive until midday ...no breakfast will be needed Monday...only lunch and pre dinner reception)

-People will be coming in and out all day long...no set meeting or agenda at the moment...this is more of a fluid situation. I would think 12 people at a time (or less) will be coming in and out.

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BREAKFAST 9am (Feb. 16-19)

Continental with coffee bar, buffet for 12pp

LUNCH 12pm (Feb 15-19)

Sandwich Deli M,W, F. Little Tuscany Tues, Thur. Buffet for 12pp

PRE DINNER RECEPTION (Feb. 15-18)

3 cold canapes, 3 hot Hor Doevres (hotel's choice) each day, coffee bar for 12pp (No pit dinner reception on Feb. 19! our party will be departing mid day)

-No Alcohol

will be your contact. She is cc'd here. Please let us know who she should report to on Monday Feb. 15th upon arrival to the hotel. Her cell number: (646) 243-8517

Please let us know if there is anything else you need or we need to do!

Thank you!,

Sorry!

-Pre Dinner Reception should start 5:30pm

-No registration table needed

-understand on schedule...probably will need to figure out on site with ...

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Thanks!

Good morning

I really need to give my banquet and kitchen crews some idea about your program with us Leslie, so that they can schedule and order food accordingly.

Do you have something I can work with, such as:

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• Number of people each day

• Set up

• Food and beverage selection

• Schedule each day

• Audi visual needs?

Thanks!

Jean

Hello

Thank you I just a few more questions:

• Pre dinner reception: What time should we have it at?

• Do you need a registration table outside the room?

• If and when you get a schedule, please let me know as I would like to be able to schedule cleaning and refreshing the room throughout the day?

Thanks!

Thank you

Please see attached for your review and signature, the corresponding event orders.

I wish you both a pleasant weekend!

jean

Jean-Roger Girard

Director, Catering and Event Sales

The Fairmont Waterfront

900 Canada Place Way

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Vancouver BC V6C 3L5

Tel [Redacted]
Fax [Redacted]

fairmont.com/waterfront-vancouver

http://vancouverwaterfront.fairmontemenus.com/

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Hello Jean...just left you a message (that was too long and your answering machine may have erased it? not sure!) I wanted to touch base about our event again...We unfortunately will not arrive until Tues. Feb. 16th! Therefore, we want to start with LUNCH at noon on Tues. DELI SANDWICH...then Wed. we will do TUSCANY...Thurs. DELI SANDWICH...Fri TUSCANY...can you rework the catering contract to reflect the new arrival date and food? Also, I hope the group stays until Friday, but it is highly possible they need to leave Thurs. evening...what is the last day I can get back to you on this?

Thanks,

Yes, all makes sense...thank you! ...and you will change the lunch to :

Tues. Feb. 16 Deli Sandwich

Wed. Feb. 17 Tuscan

Thurs. Feb. 18 Deli Sandwich

Fri. Feb. 19 Tuscan

Will you resend the contract and I will sign it

I just know my boss preferred the Deli menu..but if it is not possible, I understand.

right, I had originally requested the way you have below...I was just trying to change it to the Deli on 16th and 18th because I know my boss (who is paying for this) prefers the Deli lunch over the Tuscan lunch...and i fear we will not be there on the 19th anymore...which would mean we get more Tuscan lunch than Deli lunch if we kept as originally planned...

I was hoping we could swap the lunch schedule to deli on 16 and 18 and tuscan on 17 and 19... is it possible?

Good afternoon

Thank you for the note..) will cancel February 15, and the breakfast for February 16.

I will have to charge you the room rental for February 15, but will not apply the cancellation fee on the food.

I will keep Friday on, as you will be charged for it whether you cancel or not...

I hope this makes sense, let me know

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Best,

jean

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Can we keep the original lunch schedule?

jean

Hi

Yes, you have the Tuscan on February 16 and 18, and the deli on February 17 and 19....as per your previous email..?:-) jean

Ah......of course!

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jean

Hello Jean...can you tell me the exact location of our conference room? I need to pass along to some people... will you have it on Kiosks as Enhanced Education so people can fmd it? Also, send me the updated contract and I will sign today!! :)

Thank you!

Good morning [ ]

Please see attached the revised event orders, for your signature.

February 15 has been cancelled, and we will charge you the room rental only

Others: I have switched the lunches according to your request. We will charges you for all F&B and rental on these days.

The Chekamus is located on our concourse floor, one floor below the main floor. It will be posted as "Enhanced Education" on our reader boards

Thank you and have a nice weekend!

Jean