Re: Revised meeting invitation and RSVP questionnaire

Reminder email sent the Friday before the event.

Hi there,
Just FYI here is the latest clean versions of both documents that is sending through clearance.

Can I ask what you were proposing with re a more friendly "advisory" title for the COVID poster, which is currently titled "Temperature Screening in Progress for Visitors." I was not sure it needed changing but if so, can you clarify how you

EFTA00153240

Hi all,

Thanks for the parking info which I've dropped in. Please see both documents attached and let us know if any other suggestions or confirm if it looks good to go. Thank you again for all your invaluable help!

[Redacted], it was recommended that during clearance you run these items by OPA as well, in case any part of it may become public.

Thanks all,

Mobile:

Hi FBI friends,

I wanted to check in if you’ve had a chance to review. Briefing.RSVP@usdoj.gov has set up the email address which is

Thanks!

Mobile:

Attached are my revisions to the documents. If there are no other revisions I will have these documents cleared so they can be sent out.

Hello,

Here are FBI’s edits off of version for the invitation letter and the RSVP. Thanks!

Hi and all,

Thank you so much. Can you remind us what approach you took distributing invitations the last time? Were you able to email or mail to the victims directly for the most part?

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Thanks,

Thanks,

Mobile:

Good Morning All,

Hope everyone is doing well. A few questions:

• =, when you get a chance can you send over the clean copies you plan on sending out via email? Also, are we still on the timeline to send out the email today?

• When would be a good time for both of you to chat again this week? We'd like to start discussing what you'd DO1 would like in the individualized packets. Our hope is to create them here at FBI HQ and Fed-Ex to the Miami Field Office.

Thanks,

Unfortunately, the letters will probably not go out until tomorrow. They are still going through the clearance process.

I have availability tomorrow to discuss the individualized packets. I'm free between 10-12:30 and after 2:00 p.m.

Subject: [EXTERNAL EMAIL) - RE: Revised meeting invitation and RSVP questionnaire

Hi

Please let us know if you are able to turn the RSVP Questionnaire into a fillable PDF form? Thank you!

Mobile:

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Hi

Here you are. When we send the invitations, we send the PDF (paper) and fillable. The PDF just makes it so nothing can modified. I also attached the working document - I removed the meta data so no one will know who saved it last or where the document is being stored, and you can use this at a template in the future.

Have a great week ahead,

Hi

Thank you very, very much! I am not sure if the invitations have gone out but can confirm. For most survivors on the master list, we did not have direct email addresses. For many survivors, they also had multiple attorneys (i.e. different attorneys mentioned on different lists) so I was not sure who the most current was.

Thanks,

Mobile:

Hi

Can you let me know if they went out and how many victims and attorneys the invitation letter was sent to? It would be helpful for me to report some firm numbers up to my management.

Thanks,

[Redacted]

[Redacted]
Program Manager
FBI Victim Services Division
Office:
Mobile:
Email:

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Hi

There are 14 attorney email addresses on our list. We have direct email addresses only for 6 victims, plus for the sister of one of the two deceased victims.

Thanks,

Mobile:

Hello again,

This is to confirm that the invitation was sent via email this afternoon to 14 attorneys, with requests to pass on to their clients; 6 victims; and a family member of one of the deceased victims. I've added a column "Invite sent for Nov 12 meeting."

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The victims for whom column G ("Contact information") is red-highlighted have not yet received an invitation via email, either directly or through a request to their attorneys to pass it on. If you have any additional thoughts on how to reach those individuals for whom no phone number or mailing address is listed, we would appreciate your advice.

Thank you,
Mobile:

We have 17 - with atty POC's